A typical day involves examining employee files to respond to inquiries from supervisors or external organizations like credit bureaus. They gather personnel records from various departments, update employee information including addresses and employment status, and prepare identification badges or security passes. Much of their time is spent working with computers using Microsoft Office applications to document information and maintain databases. They regularly communicate with employees to explain company policies and benefits, coordinate training activities, and provide assistance with worker's compensation claims.
Individuals who excel in this role demonstrate high dependability and meticulous attention to detail, as they handle sensitive personnel information requiring accuracy and confidentiality. They possess strong conventional interests (RIASEC: 7.0) combined with moderate enterprising tendencies (3.9), making them well-suited for structured administrative environments with interpersonal interaction. Successful candidates have excellent oral and written communication abilities, as they frequently explain policies and respond to employee questions. They thrive on organizing, planning, and prioritizing work while maintaining strong interpersonal relationships across all organizational levels.
Moderate automation risk exists for routine data entry and filing tasks, as digital HRIS systems increasingly handle basic record-keeping functions. However, the interpersonal aspects of explaining policies, conducting interviews, and resolving employee concerns remain largely automation-resistant given their requirement for human judgment and emotional intelligence.
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| TERM | COUNT | FREQ | BAR | SOURCE ATTRIBUTION |
|---|---|---|---|---|
| tendency | 42 | 0.0157 | onet dimensi 100% | |
| others | 39 | 0.0146 | onet dimensi 97% dwas 3% | |
| equipment | 24 | 0.0090 | onet dimensi 96% dwas 4% | |
| personnel | 23 | 0.0086 | dwas 35% onet tasks 26% | |
| activities | 17 | 0.0063 | onet dimensi 53% dwas 29% | |
| human | 17 | 0.0063 | onet dimensi 41% inference 41% | |
| resources | 17 | 0.0063 | onet dimensi 53% inference 35% | |
| principles | 16 | 0.0060 | onet dimensi 100% | |
| control | 13 | 0.0049 | onet dimensi 92% wikipedia 8% | |
| materials | 13 | 0.0049 | onet dimensi 77% dwas 23% | |
| includes | 12 | 0.0045 | onet dimensi 100% | |
| objects | 12 | 0.0045 | onet dimensi 100% | |
| procedures | 11 | 0.0041 | onet dimensi 73% dwas 18% | |
| ideas | 11 | 0.0041 | onet dimensi 100% | |
| production | 10 | 0.0037 | onet dimensi 80% onet tasks 10% | |
| providing | 10 | 0.0037 | onet dimensi 70% wikipedia 20% | |
| techniques | 10 | 0.0037 | onet dimensi 100% | |
| needed | 10 | 0.0037 | onet dimensi 70% dwas 20% | |
| body | 10 | 0.0037 | onet dimensi 100% | |
| benefits | 9 | 0.0034 | onet dimensi 33% inference 33% | |
| actions | 9 | 0.0034 | onet dimensi 89% onet tasks 11% | |
| performance | 9 | 0.0034 | onet dimensi 78% onet tasks 22% | |
| problems | 9 | 0.0034 | onet dimensi 100% | |
| monitoring | 9 | 0.0034 | onet dimensi 89% wikipedia 11% | |
| administrative | 9 | 0.0034 | inference 56% onet dimensi 44% | |
| operations | 9 | 0.0034 | onet dimensi 67% wikipedia 33% | |
| quickly | 9 | 0.0034 | onet dimensi 100% | |
| orientation | 9 | 0.0034 | onet dimensi 100% | |
| policies | 8 | 0.0030 | inference 50% dwas 25% | |
| recruitment | 8 | 0.0030 | dwas 62% onet tasks 12% |
Provenance Window — Full Source Record · 43-4161.00 · Human Resources Assistants, Except Payroll and Timekeeping 7 source blocks · click to expand
[Core] [101% incumbents] Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information. DWAs: Explain regulations, policies, or procedures. [Core] [101% incumbents] Gather personnel records from other departments or employees. DWAs: Compile data or documentation. [Core] [101% incumbents] Examine employee files to answer inquiries and provide information for personnel actions. DWAs: Search files, databases or reference materials to obtain needed information. [Supplemental] [101% incumbents] Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability. DWAs: Obtain personal or financial information about customers or applicants. [Supplemental] [101% incumbents] Prepare badges, passes, and identification cards, and perform other security-related duties. DWAs: Issue documentation or identification to customers or employees. [Supplemental] [101% incumbents] Arrange for in-house and external training activities. DWAs: Train personnel. [Core] [100% incumbents] Explain company personnel policies, benefits, and procedures to employees or job applicants. DWAs: Explain regulations, policies, or procedures. [Core] [100% incumbents] Provide assistance in administering employee benefit programs and worker's compensation plans. DWAs: Administer compensation or benefits programs. [Core] [100% incumbents] Prepare and set up for new employee orientations. DWAs: Set up classroom materials or equipment. [Core] [100% incumbents] Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies. DWAs: Search files, databases or reference materials to obtain needed information. [Core] [100% incumbents] Compile and prepare reports and documents pertaining to personnel activities. DWAs: Compile data or documentation. [Supplemental] [100% incumbents] Interview job applicants to obtain and verify information used to screen and evaluate them. DWAs: Interview employees, customers, or others to collect information. [Supplemental] [100% incumbents] Process and review employment applications to evaluate qualifications or eligibility of applicants. DWAs: Administer personnel recruitment or hiring activities. [Supplemental] [100% incumbents] Select applicants meeting specified job requirements and refer them to hiring personnel. DWAs: Administer personnel recruitment or hiring activities. [Supplemental] [100% incumbents] Administer and score applicant and employee aptitude, personality, and interest assessment instruments. DWAs: Administer personnel recruitment or hiring activities. [Core] [99% incumbents] Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence. DWAs: Record personnel information. [Core] [99% incumbents] Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations. DWAs: Record personnel information. [Supplemental] [99% incumbents] Inform job applicants of their acceptance or rejection of employment. DWAs: Administer personnel recruitment or hiring activities. [Supplemental] [99% incumbents] Arrange for advertising or posting of job vacancies and notify eligible workers of position availability. DWAs: Administer personnel recruitment or hiring activities.
--- SKILLS --- Reading Comprehension (imp:4.00 lvl:4.00) — Understanding written sentences and paragraphs in work-related documents. Active Listening (imp:4.00 lvl:4.00) — Giving full attention to what other people are saying, taking time to understand Speaking (imp:3.75 lvl:3.75) — Talking to others to convey information effectively. Writing (imp:3.50 lvl:3.62) — Communicating effectively in writing as appropriate for the needs of the audienc Critical Thinking (imp:3.38 lvl:3.62) — Using logic and reasoning to identify the strengths and weaknesses of alternativ Monitoring (imp:3.38 lvl:3.50) — Monitoring/Assessing performance of yourself, other individuals, or organization Active Learning (imp:3.00 lvl:3.12) — Understanding the implications of new information for both current and future pr Learning Strategies (imp:2.50 lvl:2.88) — Selecting and using training/instructional methods and procedures appropriate fo Mathematics (imp:2.00 lvl:2.00) — Using mathematics to solve problems. Science (imp:1.12 lvl:0.12) — Using scientific rules and methods to solve problems. --- KNOWLEDGE --- Personnel and Human Resources (imp:4.41 lvl:4.45) — Knowledge of principles and procedures for personnel recruitment, selection, tra Administrative (imp:4.11 lvl:5.83) — Knowledge of administrative and office procedures and systems such as word proce Customer and Personal Service (imp:3.74 lvl:4.90) — Knowledge of principles and processes for providing customer and personal servic Administration and Management (imp:3.47 lvl:3.39) — Knowledge of business and management principles involved in strategic planning, English Language (imp:3.44 lvl:3.38) — Knowledge of the structure and content of the English language including the mea Computers and Electronics (imp:2.87 lvl:3.43) — Knowledge of circuit boards, processors, chips, electronic equipment, and comput Education and Training (imp:2.65 lvl:3.58) — Knowledge of principles and methods for curriculum and training design, teaching Mathematics (imp:2.44 lvl:3.40) — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their appl Public Safety and Security (imp:2.34 lvl:2.18) — Knowledge of relevant equipment, policies, procedures, and strategies to promote Communications and Media (imp:2.24 lvl:2.30) — Knowledge of media production, communication, and dissemination techniques and m Law and Government (imp:2.21 lvl:2.39) — Knowledge of laws, legal codes, court procedures, precedents, government regulat Economics and Accounting (imp:2.20 lvl:2.82) — Knowledge of economic and accounting principles and practices, the financial mar Telecommunications (imp:1.89 lvl:0.85) — Knowledge of transmission, broadcasting, switching, control, and operation of te Therapy and Counseling (imp:1.62 lvl:1.32) — Knowledge of principles, methods, and procedures for diagnosis, treatment, and r Psychology (imp:1.56 lvl:1.26) — Knowledge of human behavior and performance; individual differences in ability, Sociology and Anthropology (imp:1.48 lvl:0.94) — Knowledge of group behavior and dynamics, societal trends and influences, human Foreign Language (imp:1.37 lvl:0.41) — Knowledge of the structure and content of a foreign (non-English) language inclu Sales and Marketing (imp:1.36 lvl:0.93) — Knowledge of principles and methods for showing, promoting, and selling products Transportation (imp:1.36 lvl:0.84) — Knowledge of principles and methods for moving people or goods by air, rail, sea Production and Processing (imp:1.33 lvl:0.44) — Knowledge of raw materials, production processes, quality control, costs, and ot Philosophy and Theology (imp:1.30 lvl:0.76) — Knowledge of different philosophical systems and religions. This includes their Geography (imp:1.22 lvl:0.44) — Knowledge of principles and methods for describing the features of land, sea, an Design (imp:1.14) — Knowledge of design techniques, tools, and principles involved in production of Engineering and Technology (imp:1.09) — Knowledge of the practical application of engineering science and technology. Th Building and Construction (imp:1.05) — Knowledge of materials, methods, and the tools involved in the construction or r Medicine and Dentistry (imp:1.04) — Knowledge of the information and techniques needed to diagnose and treat human i History and Archeology (imp:1.04) — Knowledge of historical events and their causes, indicators, and effects on civi Food Production (imp:1.03) — Knowledge of techniques and equipment for planting, growing, and harvesting food Chemistry (imp:1.03) — Knowledge of the chemical composition, structure, and properties of substances a Mechanical (imp:1.01) — Knowledge of machines and tools, including their designs, uses, repair, and main Fine Arts (imp:1.01) — Knowledge of the theory and techniques required to compose, produce, and perform Physics (imp:1.00) — Knowledge and prediction of physical principles, laws, their interrelationships, Biology (imp:1.00) — Knowledge of plant and animal organisms, their tissues, cells, functions, interd --- ABILITIES --- Oral Comprehension (imp:4.00 lvl:4.00) — The ability to listen to and understand information and ideas presented through Oral Expression (imp:4.00 lvl:4.00) — The ability to communicate information and ideas in speaking so others will unde Written Comprehension (imp:3.88 lvl:3.88) — The ability to read and understand information and ideas presented in writing. Written Expression (imp:3.75 lvl:4.00) — The ability to communicate information and ideas in writing so others will under Speech Clarity (imp:3.75 lvl:3.25) — The ability to speak clearly so others can understand you. Near Vision (imp:3.62 lvl:3.62) — The ability to see details at close range (within a few feet of the observer). Speech Recognition (imp:3.50 lvl:3.38) — The ability to identify and understand the speech of another person. Problem Sensitivity (imp:3.38 lvl:3.25) — The ability to tell when something is wrong or is likely to go wrong. It does no Deductive Reasoning (imp:3.25 lvl:3.12) — The ability to apply general rules to specific problems to produce answers that Information Ordering (imp:3.25 lvl:3.12) — The ability to arrange things or actions in a certain order or pattern according Category Flexibility (imp:3.12 lvl:2.88) — The ability to generate or use different sets of rules for combining or grouping Inductive Reasoning (imp:3.00 lvl:3.00) — The ability to combine pieces of information to form general rules or conclusion Fluency of Ideas (imp:2.88 lvl:2.62) — The ability to come up with a number of ideas about a topic (the number of ideas Flexibility of Closure (imp:2.75 lvl:2.62) — The ability to identify or detect a known pattern (a figure, object, word, or so Far Vision (imp:2.75 lvl:2.62) — The ability to see details at a distance. Selective Attention (imp:2.62 lvl:2.38) — The ability to concentrate on a task over a period of time without being distrac Time Sharing (imp:2.62 lvl:2.50) — The ability to shift back and forth between two or more activities or sources of Originality (imp:2.50 lvl:2.25) — The ability to come up with unusual or clever ideas about a given topic or situa Perceptual Speed (imp:2.50 lvl:2.25) — The ability to quickly and accurately compare similarities and differences among Speed of Closure (imp:2.25 lvl:2.00) — The ability to quickly make sense of, combine, and organize information into mea Memorization (imp:2.12 lvl:2.12) — The ability to remember information such as words, numbers, pictures, and proced Mathematical Reasoning (imp:2.00 lvl:2.00) — The ability to choose the right mathematical methods or formulas to solve a prob Number Facility (imp:2.00 lvl:2.12) — The ability to add, subtract, multiply, or divide quickly and correctly. Visualization (imp:2.00 lvl:2.00) — The ability to imagine how something will look after it is moved around or when Auditory Attention (imp:1.88 lvl:1.25) — The ability to focus on a single source of sound in the presence of other distra Finger Dexterity (imp:1.75 lvl:1.38) — The ability to make precisely coordinated movements of the fingers of one or bot Visual Color Discrimination (imp:1.75 lvl:1.25) — The ability to match or detect differences between colors, including shades of c Hearing Sensitivity (imp:1.75 lvl:0.88) — The ability to detect or tell the differences between sounds that vary in pitch Trunk Strength (imp:1.62 lvl:1.00) — The ability to use your abdominal and lower back muscles to support part of the Wrist-Finger Speed (imp:1.38 lvl:0.38) — The ability to make fast, simple, repeated movements of the fingers, hands, and Dynamic Strength (imp:1.38 lvl:0.38) — The ability to exert muscle force repeatedly or continuously over time. This inv Depth Perception (imp:1.25 lvl:0.25) — The ability to judge which of several objects is closer or farther away from you Spatial Orientation (imp:1.00) — The ability to know your location in relation to the environment or to know wher Arm-Hand Steadiness (imp:1.00) — The ability to keep your hand and arm steady while moving your arm or while hold Manual Dexterity (imp:1.00) — The ability to quickly move your hand, your hand together with your arm, or your Control Precision (imp:1.00) — The ability to quickly and repeatedly adjust the controls of a machine or a vehi Multilimb Coordination (imp:1.00) — The ability to coordinate two or more limbs (for example, two arms, two legs, or Response Orientation (imp:1.00) — The ability to choose quickly between two or more movements in response to two o Rate Control (imp:1.00) — The ability to time your movements or the movement of a piece of equipment in an Reaction Time (imp:1.00) — The ability to quickly respond (with the hand, finger, or foot) to a signal (sou Speed of Limb Movement (imp:1.00) — The ability to quickly move the arms and legs. Static Strength (imp:1.00) — The ability to exert maximum muscle force to lift, push, pull, or carry objects. Explosive Strength (imp:1.00) — The ability to use short bursts of muscle force to propel oneself (as in jumping Stamina (imp:1.00) — The ability to exert yourself physically over long periods of time without getti Extent Flexibility (imp:1.00) — The ability to bend, stretch, twist, or reach with your body, arms, and/or legs. Dynamic Flexibility (imp:1.00) — The ability to quickly and repeatedly bend, stretch, twist, or reach out with yo Gross Body Coordination (imp:1.00) — The ability to coordinate the movement of your arms, legs, and torso together wh Gross Body Equilibrium (imp:1.00) — The ability to keep or regain your body balance or stay upright when in an unsta Night Vision (imp:1.00) — The ability to see under low-light conditions. Peripheral Vision (imp:1.00) — The ability to see objects or movement of objects to one's side when the eyes ar Glare Sensitivity (imp:1.00) — The ability to see objects in the presence of a glare or bright lighting. Sound Localization (imp:1.00) — The ability to tell the direction from which a sound originated. --- WORK ACTIVITIES --- Organizing, Planning, and Prioritizing Work (imp:4.69 lvl:5.14) — Developing specific goals and plans to prioritize, organize, and accomplish your Communicating with Supervisors, Peers, or Subordinates (imp:4.65 lvl:4.73) — Providing information to supervisors, co-workers, and subordinates by telephone, Working with Computers (imp:4.64 lvl:4.21) — Using computers and computer systems (including hardware and software) to progra Establishing and Maintaining Interpersonal Relationships (imp:4.55 lvl:4.97) — Developing constructive and cooperative working relationships with others, and m Processing Information (imp:4.47 lvl:5.02) — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying Getting Information (imp:4.43 lvl:4.62) — Observing, receiving, and otherwise obtaining information from all relevant sour Documenting/Recording Information (imp:4.35 lvl:4.41) — Entering, transcribing, recording, storing, or maintaining information in writte Performing Administrative Activities (imp:4.35 lvl:4.52) — Performing day-to-day administrative tasks such as maintaining information files Evaluating Information to Determine Compliance with Standards (imp:4.10 lvl:4.52) — Using relevant information and individual judgment to determine whether events o Monitoring Processes, Materials, or Surroundings (imp:4.07 lvl:4.12) — Monitoring and reviewing information from materials, events, or the environment, Identifying Objects, Actions, and Events (imp:4.07 lvl:4.25) — Identifying information by categorizing, estimating, recognizing differences or Communicating with People Outside the Organization (imp:4.00 lvl:4.16) — Communicating with people outside the organization, representing the organizatio Making Decisions and Solving Problems (imp:3.96 lvl:4.60) — Analyzing information and evaluating results to choose the best solution and sol Updating and Using Relevant Knowledge (imp:3.88 lvl:4.68) — Keeping up-to-date technically and applying new knowledge to your job. Interpreting the Meaning of Information for Others (imp:3.52 lvl:3.50) — Translating or explaining what information means and how it can be used. Analyzing Data or Information (imp:3.50 lvl:4.51) — Identifying the underlying principles, reasons, or facts of information by break Resolving Conflicts and Negotiating with Others (imp:3.43 lvl:4.20) — Handling complaints, settling disputes, and resolving grievances and conflicts, Scheduling Work and Activities (imp:3.34 lvl:4.22) — Scheduling events, programs, and activities, as well as the work of others. Assisting and Caring for Others (imp:3.29 lvl:2.80) — Providing personal assistance, medical attention, emotional support, or other pe Staffing Organizational Units (imp:3.20 lvl:3.49) — Recruiting, interviewing, selecting, hiring, and promoting employees in an organ Developing Objectives and Strategies (imp:3.09 lvl:3.45) — Establishing long-range objectives and specifying the strategies and actions to Judging the Qualities of Objects, Services, or People (imp:3.03 lvl:3.54) — Assessing the value, importance, or quality of things or people. Training and Teaching Others (imp:2.96 lvl:3.09) — Identifying the educational needs of others, developing formal educational or tr Coordinating the Work and Activities of Others (imp:2.95 lvl:2.99) — Getting members of a group to work together to accomplish tasks. Performing for or Working Directly with the Public (imp:2.93 lvl:3.33) — Performing for people or dealing directly with the public. This includes serving Providing Consultation and Advice to Others (imp:2.86 lvl:3.04) — Providing guidance and expert advice to management or other groups on technical, Monitoring and Controlling Resources (imp:2.85 lvl:2.83) — Monitoring and controlling resources and overseeing the spending of money. Coaching and Developing Others (imp:2.83 lvl:3.21) — Identifying the developmental needs of others and coaching, mentoring, or otherw Developing and Building Teams (imp:2.79 lvl:2.97) — Encouraging and building mutual trust, respect, and cooperation among team membe Thinking Creatively (imp:2.72 lvl:3.38) — Developing, designing, or creating new applications, ideas, relationships, syste Estimating the Quantifiable Characteristics of Products, Events, or Information (imp:2.64 lvl:2.48) — Estimating sizes, distances, and quantities; or determining time, costs, resourc Selling or Influencing Others (imp:2.53 lvl:2.50) — Convincing others to buy merchandise/goods or to otherwise change their minds or Guiding, Directing, and Motivating Subordinates (imp:2.45 lvl:2.13) — Providing guidance and direction to subordinates, including setting performance Inspecting Equipment, Structures, or Materials (imp:2.27 lvl:1.84) — Inspecting equipment, structures, or materials to identify the cause of errors o Performing General Physical Activities (imp:2.16 lvl:1.81) — Performing general physical activities includes doing activities that require co Handling and Moving Objects (imp:2.05 lvl:2.14) — Using hands and arms in handling, installing, positioning, and moving materials, Controlling Machines and Processes (imp:2.03 lvl:1.67) — Using either control mechanisms or direct physical activity to operate machines Repairing and Maintaining Electronic Equipment (imp:1.60 lvl:1.24) — Servicing, repairing, calibrating, regulating, fine-tuning, or testing machines, Operating Vehicles, Mechanized Devices, or Equipment (imp:1.43) — Running, maneuvering, navigating, or driving vehicles or mechanized equipment, s Repairing and Maintaining Mechanical Equipment (imp:1.32) — Servicing, repairing, adjusting, and testing machines, devices, moving parts, an Drafting, Laying Out, and Specifying Technical Devices, Parts, and Equipment (imp:1.27) — Providing documentation, detailed instructions, drawings, or specifications to t --- WORK STYLES --- Dependability (imp:4.00) — A tendency to be reliable, responsible, and consistent in meeting work-related o Attention to Detail (imp:3.00) — A tendency to be detail-oriented, organized, and thorough in completing work. Dependability (imp:2.65) — A tendency to be reliable, responsible, and consistent in meeting work-related o Attention to Detail (imp:2.57) — A tendency to be detail-oriented, organized, and thorough in completing work. Integrity (imp:2.36) — A tendency to be honest and ethical at work. Cooperation (imp:2.07) — A tendency to be pleasant, helpful, and willing to assist others at work. Integrity (imp:2.00) — A tendency to be honest and ethical at work. Social Orientation (imp:1.38) — A tendency to seek out, enjoy, and be energized by social interaction at work. Self-Control (imp:1.37) — A tendency to remain calm and composed and to manage emotions effectively in res Cautiousness (imp:1.35) — A tendency to be careful, deliberate, and risk-avoidant when making work-related Sincerity (imp:1.28) — A tendency to be genuine and sincere in interactions with others at work, withou Empathy (imp:1.17) — A tendency to show concern for others and be sensitive to others' needs and feel Humility (imp:1.06) — A tendency to be modest and humble when interacting with others at work. Cooperation (imp:1.00) — A tendency to be pleasant, helpful, and willing to assist others at work. Stress Tolerance (imp:0.93) — A tendency to cope and function effectively in stressful situations at work. Optimism (imp:0.79) — A tendency to exhibit a positive attitude and positive emotions at work, even un Achievement Orientation (imp:0.71) — A tendency to establish and maintain personally challenging work-related goals, Perseverance (imp:0.68) — A tendency to exhibit determination and resolve to perform or complete tasks in Adaptability (imp:0.64) — A tendency to be open to and comfortable with change, new experiences, or ideas Self-Confidence (imp:0.60) — A tendency to believe in one's work-related capabilities and ability to control Initiative (imp:0.45) — A tendency to be proactive and take on extra responsibilities and tasks that may Intellectual Curiosity (imp:0.29) — A tendency to seek out and acquire new work-related knowledge and obtain a deep Leadership Orientation (imp:0.12) — A tendency to lead, take charge, offer opinions, and provide direction at work. Tolerance for Ambiguity (imp:0.06) — A tendency to be comfortable with ambiguity and uncertainty at work. Innovation () — A tendency to be inventive, to be imaginative, and to adopt new perspectives on Achievement Orientation () — A tendency to establish and maintain personally challenging work-related goals, Intellectual Curiosity () — A tendency to seek out and acquire new work-related knowledge and obtain a deep Tolerance for Ambiguity () — A tendency to be comfortable with ambiguity and uncertainty at work. Initiative () — A tendency to be proactive and take on extra responsibilities and tasks that may Adaptability () — A tendency to be open to and comfortable with change, new experiences, or ideas Self-Confidence () — A tendency to believe in one's work-related capabilities and ability to control Perseverance () — A tendency to exhibit determination and resolve to perform or complete tasks in Leadership Orientation () — A tendency to lead, take charge, offer opinions, and provide direction at work. Humility () — A tendency to be modest and humble when interacting with others at work. Sincerity () — A tendency to be genuine and sincere in interactions with others at work, withou Empathy () — A tendency to show concern for others and be sensitive to others' needs and feel Optimism () — A tendency to exhibit a positive attitude and positive emotions at work, even un Social Orientation () — A tendency to seek out, enjoy, and be energized by social interaction at work. Cautiousness () — A tendency to be careful, deliberate, and risk-avoidant when making work-related Stress Tolerance () — A tendency to cope and function effectively in stressful situations at work. Self-Control () — A tendency to remain calm and composed and to manage emotions effectively in res Innovation (imp:-0.14) — A tendency to be inventive, to be imaginative, and to adopt new perspectives on --- TRANSFERABLE SKILLS --- Social Perceptiveness (imp:3.38 lvl:3.38) — Being aware of others' reactions and understanding why they react as they do. Time Management (imp:3.12 lvl:2.88) — Managing one's own time and the time of others. Coordination (imp:3.00 lvl:3.00) — Adjusting actions in relation to others' actions. Service Orientation (imp:3.00 lvl:3.00) — Actively looking for ways to help people. Complex Problem Solving (imp:3.00 lvl:2.75) — Identifying complex problems and reviewing related information to develop and ev Judgment and Decision Making (imp:3.00 lvl:3.00) — Considering the relative costs and benefits of potential actions to choose the m Persuasion (imp:2.88 lvl:2.75) — Persuading others to change their minds or behavior. Negotiation (imp:2.62 lvl:2.50) — Bringing others together and trying to reconcile differences. Instructing (imp:2.50 lvl:2.88) — Teaching others how to do something. Management of Personnel Resources (imp:2.38 lvl:2.62) — Motivating, developing, and directing people as they work, identifying the best Systems Analysis (imp:2.25 lvl:2.12) — Determining how a system should work and how changes in conditions, operations, Systems Evaluation (imp:2.25 lvl:2.12) — Identifying measures or indicators of system performance and the actions needed Operations Analysis (imp:1.75 lvl:1.25) — Analyzing needs and product requirements to create a design. Programming (imp:1.75 lvl:0.75) — Writing computer programs for various purposes. Operations Monitoring (imp:1.75 lvl:1.12) — Watching gauges, dials, or other indicators to make sure a machine is working pr Technology Design (imp:1.62 lvl:0.75) — Generating or adapting equipment and technology to serve user needs. Management of Financial Resources (imp:1.62 lvl:0.75) — Determining how money will be spent to get the work done, and accounting for the Management of Material Resources (imp:1.62 lvl:0.75) — Obtaining and seeing to the appropriate use of equipment, facilities, and materi Operation and Control (imp:1.25 lvl:0.25) — Controlling operations of equipment or systems. Quality Control Analysis (imp:1.25 lvl:0.38) — Conducting tests and inspections of products, services, or processes to evaluate Equipment Selection (imp:1.00) — Determining the kind of tools and equipment needed to do a job. Installation (imp:1.00) — Installing equipment, machines, wiring, or programs to meet specifications. Equipment Maintenance (imp:1.00) — Performing routine maintenance on equipment and determining when and what kind o Troubleshooting (imp:1.00) — Determining causes of operating errors and deciding what to do about it. Repairing (imp:1.00) — Repairing machines or systems using the needed tools.
--- NATIONAL WAGES --- total_employment : 90,220 annual_median : $50,610 annual_pct10 : $37,340 annual_pct25 : $44,030 annual_pct75 : $59,800 annual_pct90 : $68,280 annual_mean : $52,250 hourly_median : $24.33 --- GEOGRAPHIC DISPERSION --- highest_state : District of Columbia ($59,050) lowest_state : Puerto Rico ($29,080) dispersion_ratio : 2.031x --- TOP STATES BY WAGE (53 total) --- Federal, State, and Local Government, excluding State and Local Government Schools and Hospitals and the U.S. Postal Service (OEWS Designation) emp: 15,580 median: $ 56,600 Health Care and Social Assistance emp: 15,100 median: $ 48,200 Administrative and Support and Waste Management and Remediation Services emp: 9,610 median: $ 47,990 Management of Companies and Enterprises emp: 7,570 median: $ 50,890 Educational Services emp: 6,790 median: $ 50,590 Manufacturing emp: 6,410 median: $ 51,490 Professional, Scientific, and Technical Services emp: 6,300 median: $ 52,000 Transportation and Warehousing emp: 4,980 median: $ 52,360 Finance and Insurance emp: 4,490 median: $ 48,890 Retail Trade emp: 2,630 median: $ 45,070 --- TOP INDUSTRIES BY EMPLOYMENT (20 total) --- Federal, State, and Local Government, excluding State and Local Government Schools and Hospitals and the U.S. Postal Service (OEWS Designation) emp: 15,580 median: $ 56,600 Health Care and Social Assistance emp: 15,100 median: $ 48,200 Administrative and Support and Waste Management and Remediation Services emp: 9,610 median: $ 47,990 Management of Companies and Enterprises emp: 7,570 median: $ 50,890 Educational Services emp: 6,790 median: $ 50,590 Manufacturing emp: 6,410 median: $ 51,490 Professional, Scientific, and Technical Services emp: 6,300 median: $ 52,000 Transportation and Warehousing emp: 4,980 median: $ 52,360 Finance and Insurance emp: 4,490 median: $ 48,890 Retail Trade emp: 2,630 median: $ 45,070
exact_match_status : no_exact_match matched_title : N/A match_score : 0.0000 wikidata_qid : N/A word_count : 0 wikipedia_url : N/A license : CC BY-SA 4.0 fetched_at : 2026-06-02T22:26:56.181579Z --- SEMANTIC NEIGHBORS (5) --- Title: Women in the United States (similarity: 0.2857) URL: https://en.wikipedia.org/wiki/Women_in_the_United_States QID: Q17514041 Extract: The legal status of women in the United States has advanced significantly over the past two centuries, but not yet equal to that of men in comparison to other high-income democracies. Title: The Assistant (2019 film) (similarity: 0.3855) URL: https://en.wikipedia.org/wiki/The_Assistant_(2019_film) QID: Q65064146 Extract: The Assistant is a 2019 American drama film written, directed, produced, and edited by Kitty Green. The film stars Julia Garner as a junior assistant at a film production company with Matthew Macfadyen, Makenzie Leigh, Kristine Froseth, Jon Orsini, and Noah Robbins in supporting roles. Title: Human resources (similarity: 0.4110) URL: https://en.wikipedia.org/wiki/Human_resources QID: Q5467169 Extract: Human resources (HR) is the set of people who make up the workforce of an organization, business sector, industry, or economy. A narrower concept is human capital, the knowledge and skills which the individuals command. Title: United States Army Adjutant General's Corps (similarity: 0.2772) URL: https://en.wikipedia.org/wiki/United_States_Army_Adjutant_General's_Corps QID: Q7889433 Extract: The Adjutant General's Corps, formerly the Adjutant General's Department, is a branch of the United States Army first established in 1775. This branch provides personnel service support by manning the force, providing human resources services, coordinating personnel support, Army band operations, an Title: Integrated Disease Surveillance Programme (similarity: 0.2424) URL: https://en.wikipedia.org/wiki/Integrated_Disease_Surveillance_Programme QID: Q25110458 Extract: The Integrated Disease Surveillance Programme (IDSP) is a nationwide disease surveillance system in India incorporating both the state and central governments aimed at early detection and long term monitoring of diseases for enabling efficient policy decisions. It was started in 2004 with the assist
model_pass1 : claude-sonnet-4-20250514
model_pass2 : claude-haiku-4-5-20251001
inference_confidence : high
confidence_notes : Strong confidence based on comprehensive O*NET data covering skills, knowledge, abilities, work activities, and tasks. Clear career pathways and wage data from BLS OEWS provide solid foundation for market intelligence.
inferred_at : 2026-06-03T22:29:30.493432+00:00
tokens_input : 4,550
tokens_output : 4,229
cost_usd : $0.046507
wikipedia_used : False
wikipedia_title : None
wikipedia_note : No exact Wikipedia match found. The closest semantic match 'Human resources' (0.411 similarity) provides general context about HR as a business function, though it doesn't specifically address assistant-level roles.
--- PROSE FIELDS ---
ROLE SUMMARY:
Human Resources Assistants, Except Payroll and Timekeeping, compile and maintain personnel records while providing administrative support for HR functions. They handle employee inquiries about benefits and policies, manage documentation, and assist with recruitment and onboarding processes. These professionals serve as the administrative backbone of human resources departments, requiring strong organizational skills and attention to detail.
DAY IN THE LIFE:
A typical day involves examining employee files to respond to inquiries from supervisors or external organizations like credit bureaus. They gather personnel records from various departments, update employee information including addresses and employment status, and prepare identification badges or security passes. Much of their time is spent working with computers using Microsoft Office applications to document information and maintain databases. They regularly communicate with employees to explain company policies and benefits, coordinate training activities, and provide assistance with worker's compensation claims.
WHO THRIVES:
Individuals who excel in this role demonstrate high dependability and meticulous attention to detail, as they handle sensitive personnel information requiring accuracy and confidentiality. They possess strong conventional interests (RIASEC: 7.0) combined with moderate enterprising tendencies (3.9), making them well-suited for structured administrative environments with interpersonal interaction. Successful candidates have excellent oral and written communication abilities, as they frequently explain policies and respond to employee questions. They thrive on organizing, planning, and prioritizing work while maintaining strong interpersonal relationships across all organizational levels.
CAREER ENTRY:
Entry typically requires an associate's degree (27.4% of workers) or bachelor's degree (33.8% of workers), though some positions accept high school diplomas (21.1%) with relevant experience. Job Zone 3 classification indicates medium preparation needed, often including coursework in human resources, business administration, or related fields. New hires benefit from familiarity with Microsoft Office applications and basic understanding of employment law and HR practices.
CAREER TRAJECTORY:
Career advancement commonly leads to Human Resources Specialist (13-1071.00) roles with increased responsibility for policy development and employee relations. Experienced assistants may progress to supervisory positions overseeing administrative support teams or specialize in areas like benefits administration or compensation analysis. Some advance to HR generalist roles or pursue specialized certifications in human resources management.
MARKET INTELLIGENCE:
With 90,220 employed nationwide, the field offers steady opportunities across diverse industries, particularly in government (15,580), healthcare (15,100), and administrative services (9,610) according to BLS OEWS May 2025. Median annual wages reach $50,610 with a range from $37,340 to $68,280, varying significantly by location from Puerto Rico ($29,080) to District of Columbia ($59,050). The 2.03x geographic wage ratio reflects regional cost-of-living differences and demand variations. Government and healthcare sectors provide the most stable employment opportunities.
AUTOMATION OUTLOOK:
Moderate automation risk exists for routine data entry and filing tasks, as digital HRIS systems increasingly handle basic record-keeping functions. However, the interpersonal aspects of explaining policies, conducting interviews, and resolving employee concerns remain largely automation-resistant given their requirement for human judgment and emotional intelligence.
--- REASONED EDGES ---
[career_pathway] Human Resources Specialists (13-1071.00) — confidence:high
reasoning: Natural advancement path sharing Personnel and Human Resources knowledge (4.4 importance) and administrative skills with increased policy development responsibilities.
data: Personnel and Human Resources knowledge 4.4/4.5
data: Administrative knowledge 4.1/5.8
data: Related occupation Primary-Short
[skill_overlap] Secretaries and Administrative Assistants, Except Legal, Medical, and Executive (43-6014.00) — confidence:high
reasoning: Shared administrative activities (4.3 importance), organizing work (4.7 importance), and conventional RIASEC profile with similar communication requirements.
data: Performing Administrative Activities 4.3/4.5
data: Organizing, Planning, and Prioritizing Work 4.7/5.1
data: Job Zone 3
[task_similarity] Payroll and Timekeeping Clerks (43-3051.00) — confidence:medium
reasoning: Both roles compile employee records and maintain personnel data, sharing conventional work environment and detail-oriented requirements.
data: Documenting/Recording Information 4.3/4.4
data: Working with Computers 4.6/4.2
data: Related occupation Primary-Short
[knowledge_overlap] Eligibility Interviewers, Government Programs (43-4061.00) — confidence:medium
reasoning: Similar Administrative knowledge requirements (4.1 importance) and customer service skills for explaining policies and procedures to applicants.
data: Administrative knowledge 4.1/5.8
data: Customer and Personal Service 3.7/4.9
data: Related occupation Primary-Short
[career_pathway] Human Resources Managers (11-3121.00) — confidence:medium
reasoning: Advanced career progression sharing Personnel and Human Resources knowledge foundation but requiring management and strategic planning capabilities.
data: Personnel and Human Resources knowledge 4.4/4.5
data: Administration and Management knowledge 3.5/3.4
data: Related occupation Primary-Short
[riasec_cluster] Executive Secretaries and Executive Administrative Assistants (43-6011.00) — confidence:medium
reasoning: Both demonstrate high conventional orientation with similar communication demands and administrative support functions in professional environments.
data: Conventional RIASEC 7.0
data: Oral Comprehension 4.0/4.0
data: Related occupation Primary-Long
--- NORMALIZER SIGNALS ---
match_keywords : ['human resources assistant', 'hr assistant', 'personnel clerk', 'benefits coordinator', 'employment assistant', 'hr administrative assistant', 'human resources clerk', 'benefits technician']
exclude_keywords : ['payroll clerk', 'timekeeping', 'hr specialist', 'hr manager', 'recruiter']
title_patterns : ['HR Assistant', 'Human Resources Assistant', 'Personnel Assistant', 'Benefits Assistant', 'Employment Clerk']
common_variations: ['HR Admin Assistant', 'Human Resources Administrative Assistant', 'Personnel Records Clerk', 'Benefits Clerk', 'Employment Records Assistant', 'HR Support Specialist', 'Human Resources Associate', 'HR Team Member']
total_terms : 40 top_words : ['tendency', 'others', 'equipment', 'personnel', 'activities', 'human', 'resources', 'principles', 'control', 'materials', 'includes', 'objects', 'procedures', 'ideas', 'production', 'providing', 'techniques', 'needed', 'body', 'benefits'] source_layers : onet_tasks | onet_dimensions | dwas | wikipedia | inference TERM COUNT FREQ DOMINANT SOURCE SOURCE BREAKDOWN ────────────────────────────────────────────────────────────────────────────────────────── tendency 42 0.01568 onet_dimensions onet_dimensions:100% others 39 0.01456 onet_dimensions onet_dimensions:97% dwas:3% equipment 24 0.00896 onet_dimensions onet_dimensions:96% dwas:4% personnel 23 0.00859 dwas dwas:35% onet_tasks:26% onet_dimensions:17% activities 17 0.00635 onet_dimensions onet_dimensions:53% dwas:29% onet_tasks:12% human 17 0.00635 onet_dimensions onet_dimensions:41% inference:41% wikipedia:18% resources 17 0.00635 onet_dimensions onet_dimensions:53% inference:35% wikipedia:12% principles 16 0.00597 onet_dimensions onet_dimensions:100% control 13 0.00485 onet_dimensions onet_dimensions:92% wikipedia:8% materials 13 0.00485 onet_dimensions onet_dimensions:77% dwas:23% includes 12 0.00448 onet_dimensions onet_dimensions:100% objects 12 0.00448 onet_dimensions onet_dimensions:100% procedures 11 0.00411 onet_dimensions onet_dimensions:73% dwas:18% onet_tasks:9% ideas 11 0.00411 onet_dimensions onet_dimensions:100% production 10 0.00373 onet_dimensions onet_dimensions:80% onet_tasks:10% wikipedia:10% providing 10 0.00373 onet_dimensions onet_dimensions:70% wikipedia:20% inference:10% techniques 10 0.00373 onet_dimensions onet_dimensions:100% needed 10 0.00373 onet_dimensions onet_dimensions:70% dwas:20% inference:10% body 10 0.00373 onet_dimensions onet_dimensions:100% benefits 9 0.00336 onet_dimensions onet_dimensions:33% inference:33% onet_tasks:22% actions 9 0.00336 onet_dimensions onet_dimensions:89% onet_tasks:11% performance 9 0.00336 onet_dimensions onet_dimensions:78% onet_tasks:22% problems 9 0.00336 onet_dimensions onet_dimensions:100% monitoring 9 0.00336 onet_dimensions onet_dimensions:89% wikipedia:11% administrative 9 0.00336 inference inference:56% onet_dimensions:44% operations 9 0.00336 onet_dimensions onet_dimensions:67% wikipedia:33% quickly 9 0.00336 onet_dimensions onet_dimensions:100% orientation 9 0.00336 onet_dimensions onet_dimensions:100% policies 8 0.00299 inference inference:50% dwas:25% onet_tasks:12% recruitment 8 0.00299 dwas dwas:62% onet_tasks:12% onet_dimensions:12% written 8 0.00299 onet_dimensions onet_dimensions:75% wikipedia:12% inference:12% attention 8 0.00299 onet_dimensions onet_dimensions:75% inference:25% needs 8 0.00299 onet_dimensions onet_dimensions:100% rules 8 0.00299 onet_dimensions onet_dimensions:100% services 8 0.00299 onet_dimensions onet_dimensions:75% wikipedia:12% inference:12% standards 8 0.00299 onet_dimensions onet_dimensions:100% management 8 0.00299 onet_dimensions onet_dimensions:88% inference:12% events 8 0.00299 onet_dimensions onet_dimensions:100% performing 8 0.00299 onet_dimensions onet_dimensions:100% developing 8 0.00299 onet_dimensions onet_dimensions:100%