Legal secretaries begin their day by checking attorney schedules and preparing necessary documents for court proceedings or client meetings. They draft and proofread legal correspondence, including motions and subpoenas, ensuring accuracy in legal terminology and formatting. Throughout the day, they organize and maintain case files, coordinate with clients and court officials via phone and email, and assist attorneys by collecting employment, medical, and other records for cases. They regularly use legal software to prepare documentation, manage billing through invoice preparation and distribution, and maintain law libraries and document databases. The role requires constant attention to deadlines, as legal documents often have strict filing requirements.
Individuals who excel in this role possess strong attention to detail and exceptional written and oral communication skills, as evidenced by the high importance ratings for reading comprehension, writing, and active listening. They demonstrate high dependability and integrity, critical traits when handling confidential legal information and meeting court deadlines. Successful legal secretaries are conventionally oriented individuals who thrive in structured environments with established procedures and clear protocols. They possess strong organizational abilities and can effectively prioritize multiple tasks while maintaining accuracy under pressure.
Legal secretaries face moderate automation pressure as document preparation software and case management systems increasingly handle routine tasks like form generation and file organization. However, the role's emphasis on complex legal document preparation, client communication, and specialized legal knowledge provides protection against full automation in the near term.
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| TERM | COUNT | FREQ | BAR | SOURCE ATTRIBUTION |
|---|---|---|---|---|
| legal | 44 | 0.0161 | inference 66% wikipedia 18% | |
| tendency | 42 | 0.0154 | onet dimensi 100% | |
| others | 39 | 0.0143 | onet dimensi 97% dwas 3% | |
| equipment | 25 | 0.0092 | onet dimensi 92% dwas 4% | |
| principles | 16 | 0.0059 | onet dimensi 100% | |
| administrative | 14 | 0.0051 | inference 43% onet dimensi 29% | |
| procedures | 12 | 0.0044 | onet dimensi 67% inference 33% | |
| includes | 12 | 0.0044 | onet dimensi 100% | |
| control | 12 | 0.0044 | onet dimensi 100% | |
| materials | 12 | 0.0044 | onet dimensi 83% dwas 17% | |
| objects | 12 | 0.0044 | onet dimensi 100% | |
| ideas | 11 | 0.0040 | onet dimensi 100% | |
| activities | 11 | 0.0040 | onet dimensi 82% wikipedia 18% | |
| secretaries | 11 | 0.0040 | inference 73% wikipedia 27% | |
| clients | 10 | 0.0037 | wikipedia 40% onet tasks 30% | |
| documents | 10 | 0.0037 | onet tasks 30% inference 30% | |
| management | 10 | 0.0037 | onet dimensi 70% inference 30% | |
| techniques | 10 | 0.0037 | onet dimensi 100% | |
| body | 10 | 0.0037 | onet dimensi 100% | |
| needs | 9 | 0.0033 | onet dimensi 89% wikipedia 11% | |
| problems | 9 | 0.0033 | onet dimensi 100% | |
| providing | 9 | 0.0033 | onet dimensi 78% wikipedia 22% | |
| resources | 9 | 0.0033 | onet dimensi 100% | |
| quickly | 9 | 0.0033 | onet dimensi 100% | |
| orientation | 9 | 0.0033 | onet dimensi 100% | |
| files | 8 | 0.0029 | onet dimensi 25% dwas 25% | |
| attention | 8 | 0.0029 | onet dimensi 75% inference 25% | |
| monitoring | 8 | 0.0029 | onet dimensi 100% | |
| problem | 8 | 0.0029 | onet dimensi 88% wikipedia 12% | |
| rules | 8 | 0.0029 | onet dimensi 100% |
Provenance Window — Full Source Record · 43-6012.00 · Legal Secretaries and Administrative Assistants 7 source blocks · click to expand
[Core] [57% incumbents] Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials. DWAs: Send information, materials or documentation. [Core] [57% incumbents] Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements. DWAs: Proofread documents, records, or other files to ensure accuracy. | Prepare legal documents. [Core] [57% incumbents] Assist attorneys in collecting information such as employment, medical, and other records. DWAs: Obtain personal or financial information about customers or applicants. [Core] [57% incumbents] Schedule and make appointments. DWAs: Schedule appointments. [Supplemental] [57% incumbents] Submit articles and information from searches to attorneys for review and approval for use. DWAs: Provide information to coworkers. [Core] [56% incumbents] Organize and maintain law libraries, documents, and case files. DWAs: Record information about legal matters. [Core] [56% incumbents] Prepare and distribute invoices to bill clients or pay account expenses. DWAs: Prepare documentation for contracts, transactions, or regulatory compliance. [Core] [56% incumbents] Make photocopies of correspondence, documents, and other printed matter. DWAs: Operate office equipment. [Core] [56% incumbents] Receive and place telephone calls. DWAs: Answer telephones to direct calls or provide information. [Core] [56% incumbents] Draft and type office memos. DWAs: Prepare business correspondence. | Issue documentation or identification to customers or employees. [Supplemental] [56% incumbents] Make travel arrangements for attorneys. DWAs: Make travel, accommodations, or entertainment arrangements for others. [Supplemental] [56% incumbents] Attend legal meetings, such as client interviews, hearings, or depositions, and take notes. DWAs: Record information from meetings or other formal proceedings. [Supplemental] [56% incumbents] Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases. DWAs: Search files, databases or reference materials to obtain needed information. [Core] [55% incumbents] Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients. DWAs: Prepare documentation for contracts, transactions, or regulatory compliance.
--- SKILLS --- Reading Comprehension (imp:4.00 lvl:4.00) — Understanding written sentences and paragraphs in work-related documents. Active Listening (imp:4.00 lvl:4.00) — Giving full attention to what other people are saying, taking time to understand Writing (imp:3.88 lvl:3.88) — Communicating effectively in writing as appropriate for the needs of the audienc Speaking (imp:3.75 lvl:3.25) — Talking to others to convey information effectively. Critical Thinking (imp:3.00 lvl:3.00) — Using logic and reasoning to identify the strengths and weaknesses of alternativ Monitoring (imp:3.00 lvl:3.00) — Monitoring/Assessing performance of yourself, other individuals, or organization Active Learning (imp:2.75 lvl:2.88) — Understanding the implications of new information for both current and future pr Learning Strategies (imp:2.25 lvl:2.12) — Selecting and using training/instructional methods and procedures appropriate fo Mathematics (imp:2.12 lvl:2.12) — Using mathematics to solve problems. Science (imp:1.00) — Using scientific rules and methods to solve problems. --- KNOWLEDGE --- Administrative (imp:4.45 lvl:6.39) — Knowledge of administrative and office procedures and systems such as word proce English Language (imp:4.37 lvl:4.60) — Knowledge of the structure and content of the English language including the mea Law and Government (imp:4.18 lvl:4.23) — Knowledge of laws, legal codes, court procedures, precedents, government regulat Customer and Personal Service (imp:3.93 lvl:4.65) — Knowledge of principles and processes for providing customer and personal servic Computers and Electronics (imp:3.90 lvl:4.30) — Knowledge of circuit boards, processors, chips, electronic equipment, and comput Administration and Management (imp:3.16 lvl:2.84) — Knowledge of business and management principles involved in strategic planning, Public Safety and Security (imp:3.11 lvl:2.52) — Knowledge of relevant equipment, policies, procedures, and strategies to promote Communications and Media (imp:2.80 lvl:2.09) — Knowledge of media production, communication, and dissemination techniques and m Economics and Accounting (imp:2.67 lvl:2.02) — Knowledge of economic and accounting principles and practices, the financial mar Education and Training (imp:2.63 lvl:2.89) — Knowledge of principles and methods for curriculum and training design, teaching Personnel and Human Resources (imp:2.59 lvl:2.98) — Knowledge of principles and procedures for personnel recruitment, selection, tra Telecommunications (imp:2.56) — Knowledge of transmission, broadcasting, switching, control, and operation of te Sales and Marketing (imp:2.51 lvl:2.21) — Knowledge of principles and methods for showing, promoting, and selling products Mathematics (imp:2.33 lvl:2.24) — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their appl Production and Processing (imp:2.25 lvl:1.77) — Knowledge of raw materials, production processes, quality control, costs, and ot Therapy and Counseling (imp:2.18 lvl:2.11) — Knowledge of principles, methods, and procedures for diagnosis, treatment, and r Psychology (imp:1.90 lvl:1.53) — Knowledge of human behavior and performance; individual differences in ability, Sociology and Anthropology (imp:1.84 lvl:1.57) — Knowledge of group behavior and dynamics, societal trends and influences, human Foreign Language (imp:1.71) — Knowledge of the structure and content of a foreign (non-English) language inclu Medicine and Dentistry (imp:1.64) — Knowledge of the information and techniques needed to diagnose and treat human i Geography (imp:1.60) — Knowledge of principles and methods for describing the features of land, sea, an Transportation (imp:1.40) — Knowledge of principles and methods for moving people or goods by air, rail, sea Design (imp:1.36) — Knowledge of design techniques, tools, and principles involved in production of History and Archeology (imp:1.31) — Knowledge of historical events and their causes, indicators, and effects on civi Philosophy and Theology (imp:1.26) — Knowledge of different philosophical systems and religions. This includes their Mechanical (imp:1.15) — Knowledge of machines and tools, including their designs, uses, repair, and main Biology (imp:1.13) — Knowledge of plant and animal organisms, their tissues, cells, functions, interd Physics (imp:1.12) — Knowledge and prediction of physical principles, laws, their interrelationships, Chemistry (imp:1.12) — Knowledge of the chemical composition, structure, and properties of substances a Food Production (imp:1.00) — Knowledge of techniques and equipment for planting, growing, and harvesting food Engineering and Technology (imp:1.00) — Knowledge of the practical application of engineering science and technology. Th Building and Construction (imp:1.00) — Knowledge of materials, methods, and the tools involved in the construction or r Fine Arts (imp:1.00) — Knowledge of the theory and techniques required to compose, produce, and perform --- ABILITIES --- Oral Comprehension (imp:4.00 lvl:4.00) — The ability to listen to and understand information and ideas presented through Written Comprehension (imp:4.00 lvl:4.00) — The ability to read and understand information and ideas presented in writing. Near Vision (imp:4.00 lvl:4.62) — The ability to see details at close range (within a few feet of the observer). Oral Expression (imp:3.88 lvl:4.00) — The ability to communicate information and ideas in speaking so others will unde Written Expression (imp:3.88 lvl:4.00) — The ability to communicate information and ideas in writing so others will under Speech Recognition (imp:3.75 lvl:3.62) — The ability to identify and understand the speech of another person. Speech Clarity (imp:3.75 lvl:3.12) — The ability to speak clearly so others can understand you. Information Ordering (imp:3.12 lvl:3.00) — The ability to arrange things or actions in a certain order or pattern according Selective Attention (imp:3.12 lvl:2.38) — The ability to concentrate on a task over a period of time without being distrac Problem Sensitivity (imp:3.00 lvl:3.00) — The ability to tell when something is wrong or is likely to go wrong. It does no Deductive Reasoning (imp:3.00 lvl:3.00) — The ability to apply general rules to specific problems to produce answers that Category Flexibility (imp:3.00 lvl:3.00) — The ability to generate or use different sets of rules for combining or grouping Inductive Reasoning (imp:2.88 lvl:2.88) — The ability to combine pieces of information to form general rules or conclusion Fluency of Ideas (imp:2.75 lvl:2.88) — The ability to come up with a number of ideas about a topic (the number of ideas Far Vision (imp:2.75 lvl:2.88) — The ability to see details at a distance. Originality (imp:2.62 lvl:2.25) — The ability to come up with unusual or clever ideas about a given topic or situa Time Sharing (imp:2.50 lvl:2.00) — The ability to shift back and forth between two or more activities or sources of Perceptual Speed (imp:2.38 lvl:2.00) — The ability to quickly and accurately compare similarities and differences among Visualization (imp:2.25 lvl:2.12) — The ability to imagine how something will look after it is moved around or when Auditory Attention (imp:2.25 lvl:1.62) — The ability to focus on a single source of sound in the presence of other distra Mathematical Reasoning (imp:2.12 lvl:2.00) — The ability to choose the right mathematical methods or formulas to solve a prob Number Facility (imp:2.12 lvl:2.12) — The ability to add, subtract, multiply, or divide quickly and correctly. Memorization (imp:2.12 lvl:1.88) — The ability to remember information such as words, numbers, pictures, and proced Speed of Closure (imp:2.12 lvl:2.12) — The ability to quickly make sense of, combine, and organize information into mea Flexibility of Closure (imp:2.12 lvl:2.00) — The ability to identify or detect a known pattern (a figure, object, word, or so Wrist-Finger Speed (imp:2.12 lvl:1.88) — The ability to make fast, simple, repeated movements of the fingers, hands, and Arm-Hand Steadiness (imp:2.00 lvl:1.25) — The ability to keep your hand and arm steady while moving your arm or while hold Manual Dexterity (imp:2.00 lvl:1.12) — The ability to quickly move your hand, your hand together with your arm, or your Finger Dexterity (imp:2.00 lvl:1.88) — The ability to make precisely coordinated movements of the fingers of one or bot Control Precision (imp:2.00 lvl:1.00) — The ability to quickly and repeatedly adjust the controls of a machine or a vehi Trunk Strength (imp:2.00 lvl:1.25) — The ability to use your abdominal and lower back muscles to support part of the Visual Color Discrimination (imp:2.00 lvl:1.50) — The ability to match or detect differences between colors, including shades of c Hearing Sensitivity (imp:2.00 lvl:1.50) — The ability to detect or tell the differences between sounds that vary in pitch Dynamic Strength (imp:1.38 lvl:0.38) — The ability to exert muscle force repeatedly or continuously over time. This inv Depth Perception (imp:1.38 lvl:0.38) — The ability to judge which of several objects is closer or farther away from you Spatial Orientation (imp:1.00) — The ability to know your location in relation to the environment or to know wher Multilimb Coordination (imp:1.00) — The ability to coordinate two or more limbs (for example, two arms, two legs, or Response Orientation (imp:1.00) — The ability to choose quickly between two or more movements in response to two o Rate Control (imp:1.00) — The ability to time your movements or the movement of a piece of equipment in an Reaction Time (imp:1.00) — The ability to quickly respond (with the hand, finger, or foot) to a signal (sou Speed of Limb Movement (imp:1.00) — The ability to quickly move the arms and legs. Static Strength (imp:1.00) — The ability to exert maximum muscle force to lift, push, pull, or carry objects. Explosive Strength (imp:1.00) — The ability to use short bursts of muscle force to propel oneself (as in jumping Stamina (imp:1.00) — The ability to exert yourself physically over long periods of time without getti Extent Flexibility (imp:1.00) — The ability to bend, stretch, twist, or reach with your body, arms, and/or legs. Dynamic Flexibility (imp:1.00) — The ability to quickly and repeatedly bend, stretch, twist, or reach out with yo Gross Body Coordination (imp:1.00) — The ability to coordinate the movement of your arms, legs, and torso together wh Gross Body Equilibrium (imp:1.00) — The ability to keep or regain your body balance or stay upright when in an unsta Night Vision (imp:1.00) — The ability to see under low-light conditions. Peripheral Vision (imp:1.00) — The ability to see objects or movement of objects to one's side when the eyes ar Glare Sensitivity (imp:1.00) — The ability to see objects in the presence of a glare or bright lighting. Sound Localization (imp:1.00) — The ability to tell the direction from which a sound originated. --- WORK ACTIVITIES --- Performing Administrative Activities (imp:4.48 lvl:3.75) — Performing day-to-day administrative tasks such as maintaining information files Communicating with Supervisors, Peers, or Subordinates (imp:4.41 lvl:4.16) — Providing information to supervisors, co-workers, and subordinates by telephone, Working with Computers (imp:4.33 lvl:2.87) — Using computers and computer systems (including hardware and software) to progra Processing Information (imp:4.26 lvl:4.36) — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying Organizing, Planning, and Prioritizing Work (imp:4.19 lvl:4.88) — Developing specific goals and plans to prioritize, organize, and accomplish your Establishing and Maintaining Interpersonal Relationships (imp:4.09 lvl:4.87) — Developing constructive and cooperative working relationships with others, and m Documenting/Recording Information (imp:3.98 lvl:3.48) — Entering, transcribing, recording, storing, or maintaining information in writte Monitoring Processes, Materials, or Surroundings (imp:3.93 lvl:3.82) — Monitoring and reviewing information from materials, events, or the environment, Analyzing Data or Information (imp:3.91 lvl:4.03) — Identifying the underlying principles, reasons, or facts of information by break Getting Information (imp:3.87 lvl:4.16) — Observing, receiving, and otherwise obtaining information from all relevant sour Scheduling Work and Activities (imp:3.82 lvl:3.99) — Scheduling events, programs, and activities, as well as the work of others. Communicating with People Outside the Organization (imp:3.82 lvl:3.13) — Communicating with people outside the organization, representing the organizatio Identifying Objects, Actions, and Events (imp:3.76 lvl:4.21) — Identifying information by categorizing, estimating, recognizing differences or Making Decisions and Solving Problems (imp:3.76 lvl:3.82) — Analyzing information and evaluating results to choose the best solution and sol Updating and Using Relevant Knowledge (imp:3.72 lvl:3.90) — Keeping up-to-date technically and applying new knowledge to your job. Interpreting the Meaning of Information for Others (imp:3.38 lvl:2.66) — Translating or explaining what information means and how it can be used. Thinking Creatively (imp:3.12 lvl:3.07) — Developing, designing, or creating new applications, ideas, relationships, syste Assisting and Caring for Others (imp:3.12 lvl:2.70) — Providing personal assistance, medical attention, emotional support, or other pe Evaluating Information to Determine Compliance with Standards (imp:2.99 lvl:3.27) — Using relevant information and individual judgment to determine whether events o Training and Teaching Others (imp:2.95 lvl:2.64) — Identifying the educational needs of others, developing formal educational or tr Performing for or Working Directly with the Public (imp:2.93 lvl:3.21) — Performing for people or dealing directly with the public. This includes serving Developing Objectives and Strategies (imp:2.79 lvl:3.11) — Establishing long-range objectives and specifying the strategies and actions to Coordinating the Work and Activities of Others (imp:2.79 lvl:2.95) — Getting members of a group to work together to accomplish tasks. Coaching and Developing Others (imp:2.79 lvl:3.19) — Identifying the developmental needs of others and coaching, mentoring, or otherw Inspecting Equipment, Structures, or Materials (imp:2.72 lvl:1.83) — Inspecting equipment, structures, or materials to identify the cause of errors o Judging the Qualities of Objects, Services, or People (imp:2.72 lvl:3.19) — Assessing the value, importance, or quality of things or people. Developing and Building Teams (imp:2.60 lvl:2.07) — Encouraging and building mutual trust, respect, and cooperation among team membe Resolving Conflicts and Negotiating with Others (imp:2.52 lvl:2.28) — Handling complaints, settling disputes, and resolving grievances and conflicts, Estimating the Quantifiable Characteristics of Products, Events, or Information (imp:2.48 lvl:1.91) — Estimating sizes, distances, and quantities; or determining time, costs, resourc Guiding, Directing, and Motivating Subordinates (imp:2.41 lvl:1.83) — Providing guidance and direction to subordinates, including setting performance Handling and Moving Objects (imp:2.28 lvl:2.85) — Using hands and arms in handling, installing, positioning, and moving materials, Performing General Physical Activities (imp:2.26 lvl:1.92) — Performing general physical activities includes doing activities that require co Providing Consultation and Advice to Others (imp:2.23 lvl:2.05) — Providing guidance and expert advice to management or other groups on technical, Controlling Machines and Processes (imp:2.08 lvl:2.09) — Using either control mechanisms or direct physical activity to operate machines Staffing Organizational Units (imp:2.00 lvl:1.53) — Recruiting, interviewing, selecting, hiring, and promoting employees in an organ Selling or Influencing Others (imp:1.65) — Convincing others to buy merchandise/goods or to otherwise change their minds or Repairing and Maintaining Electronic Equipment (imp:1.52) — Servicing, repairing, calibrating, regulating, fine-tuning, or testing machines, Monitoring and Controlling Resources (imp:1.49) — Monitoring and controlling resources and overseeing the spending of money. Operating Vehicles, Mechanized Devices, or Equipment (imp:1.42 lvl:0.75) — Running, maneuvering, navigating, or driving vehicles or mechanized equipment, s Repairing and Maintaining Mechanical Equipment (imp:1.21) — Servicing, repairing, adjusting, and testing machines, devices, moving parts, an Drafting, Laying Out, and Specifying Technical Devices, Parts, and Equipment (imp:1.19) — Providing documentation, detailed instructions, drawings, or specifications to t --- WORK STYLES --- Dependability (imp:3.00) — A tendency to be reliable, responsible, and consistent in meeting work-related o Attention to Detail (imp:2.77) — A tendency to be detail-oriented, organized, and thorough in completing work. Dependability (imp:2.65) — A tendency to be reliable, responsible, and consistent in meeting work-related o Integrity (imp:2.40) — A tendency to be honest and ethical at work. Attention to Detail (imp:2.00) — A tendency to be detail-oriented, organized, and thorough in completing work. Cooperation (imp:1.92) — A tendency to be pleasant, helpful, and willing to assist others at work. Cautiousness (imp:1.86) — A tendency to be careful, deliberate, and risk-avoidant when making work-related Self-Control (imp:1.60) — A tendency to remain calm and composed and to manage emotions effectively in res Stress Tolerance (imp:1.49) — A tendency to cope and function effectively in stressful situations at work. Perseverance (imp:1.43) — A tendency to exhibit determination and resolve to perform or complete tasks in Achievement Orientation (imp:1.27) — A tendency to establish and maintain personally challenging work-related goals, Sincerity (imp:1.14) — A tendency to be genuine and sincere in interactions with others at work, withou Initiative (imp:1.05) — A tendency to be proactive and take on extra responsibilities and tasks that may Social Orientation (imp:1.04) — A tendency to seek out, enjoy, and be energized by social interaction at work. Integrity (imp:1.00) — A tendency to be honest and ethical at work. Adaptability (imp:0.83) — A tendency to be open to and comfortable with change, new experiences, or ideas Humility (imp:0.78) — A tendency to be modest and humble when interacting with others at work. Self-Confidence (imp:0.64) — A tendency to believe in one's work-related capabilities and ability to control Empathy (imp:0.58) — A tendency to show concern for others and be sensitive to others' needs and feel Intellectual Curiosity (imp:0.53) — A tendency to seek out and acquire new work-related knowledge and obtain a deep Optimism (imp:0.49) — A tendency to exhibit a positive attitude and positive emotions at work, even un Innovation () — A tendency to be inventive, to be imaginative, and to adopt new perspectives on Achievement Orientation () — A tendency to establish and maintain personally challenging work-related goals, Intellectual Curiosity () — A tendency to seek out and acquire new work-related knowledge and obtain a deep Tolerance for Ambiguity () — A tendency to be comfortable with ambiguity and uncertainty at work. Tolerance for Ambiguity () — A tendency to be comfortable with ambiguity and uncertainty at work. Initiative () — A tendency to be proactive and take on extra responsibilities and tasks that may Adaptability () — A tendency to be open to and comfortable with change, new experiences, or ideas Self-Confidence () — A tendency to believe in one's work-related capabilities and ability to control Perseverance () — A tendency to exhibit determination and resolve to perform or complete tasks in Leadership Orientation () — A tendency to lead, take charge, offer opinions, and provide direction at work. Humility () — A tendency to be modest and humble when interacting with others at work. Sincerity () — A tendency to be genuine and sincere in interactions with others at work, withou Empathy () — A tendency to show concern for others and be sensitive to others' needs and feel Cooperation () — A tendency to be pleasant, helpful, and willing to assist others at work. Optimism () — A tendency to exhibit a positive attitude and positive emotions at work, even un Social Orientation () — A tendency to seek out, enjoy, and be energized by social interaction at work. Cautiousness () — A tendency to be careful, deliberate, and risk-avoidant when making work-related Stress Tolerance () — A tendency to cope and function effectively in stressful situations at work. Self-Control () — A tendency to remain calm and composed and to manage emotions effectively in res Innovation (imp:-0.39) — A tendency to be inventive, to be imaginative, and to adopt new perspectives on Leadership Orientation (imp:-0.50) — A tendency to lead, take charge, offer opinions, and provide direction at work. --- TRANSFERABLE SKILLS --- Time Management (imp:3.25 lvl:3.00) — Managing one's own time and the time of others. Social Perceptiveness (imp:3.00 lvl:3.00) — Being aware of others' reactions and understanding why they react as they do. Coordination (imp:3.00 lvl:2.88) — Adjusting actions in relation to others' actions. Service Orientation (imp:3.00 lvl:3.00) — Actively looking for ways to help people. Complex Problem Solving (imp:2.88 lvl:2.88) — Identifying complex problems and reviewing related information to develop and ev Judgment and Decision Making (imp:2.75 lvl:2.75) — Considering the relative costs and benefits of potential actions to choose the m Persuasion (imp:2.38 lvl:2.12) — Persuading others to change their minds or behavior. Negotiation (imp:2.12 lvl:2.12) — Bringing others together and trying to reconcile differences. Instructing (imp:2.12 lvl:2.00) — Teaching others how to do something. Management of Personnel Resources (imp:2.12 lvl:1.88) — Motivating, developing, and directing people as they work, identifying the best Operations Monitoring (imp:2.00 lvl:1.12) — Watching gauges, dials, or other indicators to make sure a machine is working pr Quality Control Analysis (imp:2.00 lvl:1.75) — Conducting tests and inspections of products, services, or processes to evaluate Systems Analysis (imp:2.00 lvl:2.00) — Determining how a system should work and how changes in conditions, operations, Systems Evaluation (imp:2.00 lvl:1.88) — Identifying measures or indicators of system performance and the actions needed Technology Design (imp:1.38 lvl:0.50) — Generating or adapting equipment and technology to serve user needs. Programming (imp:1.38 lvl:0.38) — Writing computer programs for various purposes. Operations Analysis (imp:1.25 lvl:0.25) — Analyzing needs and product requirements to create a design. Troubleshooting (imp:1.25 lvl:0.25) — Determining causes of operating errors and deciding what to do about it. Management of Financial Resources (imp:1.25 lvl:0.38) — Determining how money will be spent to get the work done, and accounting for the Equipment Selection (imp:1.00) — Determining the kind of tools and equipment needed to do a job. Installation (imp:1.00) — Installing equipment, machines, wiring, or programs to meet specifications. Operation and Control (imp:1.00) — Controlling operations of equipment or systems. Equipment Maintenance (imp:1.00) — Performing routine maintenance on equipment and determining when and what kind o Repairing (imp:1.00) — Repairing machines or systems using the needed tools. Management of Material Resources (imp:1.00) — Obtaining and seeing to the appropriate use of equipment, facilities, and materi
--- NATIONAL WAGES --- total_employment : 156,280 annual_median : $55,570 annual_pct10 : $36,500 annual_pct25 : $44,450 annual_pct75 : $71,970 annual_pct90 : $91,730 annual_mean : $60,620 hourly_median : $26.72 --- GEOGRAPHIC DISPERSION --- highest_state : District of Columbia ($99,280) lowest_state : Puerto Rico ($31,000) dispersion_ratio : 3.203x --- TOP STATES BY WAGE (52 total) --- Professional, Scientific, and Technical Services emp: 127,630 median: $ 54,900 Federal, State, and Local Government, excluding State and Local Government Schools and Hospitals and the U.S. Postal Service (OEWS Designation) emp: 20,310 median: $ 55,760 Administrative and Support and Waste Management and Remediation Services emp: 2,380 median: $ 46,040 Finance and Insurance emp: 1,880 median: $ 63,050 Management of Companies and Enterprises emp: 1,100 median: $ 67,440 Other Services (except Public Administration) emp: 810 median: $ 57,940 Health Care and Social Assistance emp: 600 median: $ 44,190 Educational Services emp: 400 median: $ 63,850 Real Estate and Rental and Leasing emp: 310 median: $ 68,670 Information emp: 300 median: $ 61,740 --- TOP INDUSTRIES BY EMPLOYMENT (16 total) --- Professional, Scientific, and Technical Services emp: 127,630 median: $ 54,900 Federal, State, and Local Government, excluding State and Local Government Schools and Hospitals and the U.S. Postal Service (OEWS Designation) emp: 20,310 median: $ 55,760 Administrative and Support and Waste Management and Remediation Services emp: 2,380 median: $ 46,040 Finance and Insurance emp: 1,880 median: $ 63,050 Management of Companies and Enterprises emp: 1,100 median: $ 67,440 Other Services (except Public Administration) emp: 810 median: $ 57,940 Health Care and Social Assistance emp: 600 median: $ 44,190 Educational Services emp: 400 median: $ 63,850 Real Estate and Rental and Leasing emp: 310 median: $ 68,670 Information emp: 300 median: $ 61,740
exact_match_status : no_exact_match matched_title : N/A match_score : 0.0000 wikidata_qid : N/A word_count : 0 wikipedia_url : N/A license : CC BY-SA 4.0 fetched_at : 2026-06-02T22:30:53.228552Z --- SEMANTIC NEIGHBORS (5) --- Title: Secretary (similarity: 0.2857) URL: https://en.wikipedia.org/wiki/Secretary QID: Q80687 Extract: A secretary, increasingly called an administrative assistant or administrative professional in the United States, is a person who provides office and administrative support to a business or organization. They often deal with correspondence, scheduling, record-keeping, and general office administrati Title: Paralegal (similarity: 0.1786) URL: https://en.wikipedia.org/wiki/Paralegal QID: Q620413 Extract: A paralegal, also known as a legal assistant or paralegal specialist, is a legal professional who performs tasks that require knowledge of legal concepts but not the full expertise of a lawyer with an admission to practice law. The market for paralegals is broad, including consultancies, companies t Title: Legal secretary (similarity: 0.4516) URL: https://en.wikipedia.org/wiki/Legal_secretary QID: Q15403960 Extract: A legal secretary is a particular category of worker within the legal profession who assists lawyers, files documents, and sometimes performs other managerial duties. Title: Virtual assistant (occupation) (similarity: 0.3117) URL: https://en.wikipedia.org/wiki/Virtual_assistant_(occupation) QID: Q2634440 Extract: A virtual assistant is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office. Because virtual assistants are independent contractors rather than employees, clients are not responsible for any employee-relat Title: Company Secretary (India) (similarity: 0.3889) URL: https://en.wikipedia.org/wiki/Company_Secretary_(India) QID: Q112939493 Extract: A Company Secretary in India is a qualified member of the Institute of Company Secretaries of India (ICSI). Prerequisites for membership are successful completions of the ICSI theory and practical training exams. Company Secretaries are required for every Indian Company listing on the stock exchange
model_pass1 : claude-sonnet-4-20250514
model_pass2 : claude-haiku-4-5-20251001
inference_confidence : high
confidence_notes : High confidence due to comprehensive O*NET data including detailed tasks, skills, and work activities. Wage data from BLS OEWS May 2025 provides current market intelligence. Related occupations and education requirements offer clear career pathway information.
inferred_at : 2026-06-03T22:45:12.601196+00:00
tokens_input : 4,618
tokens_output : 4,167
cost_usd : $0.044822
wikipedia_used : False
wikipedia_title : None
wikipedia_note : The Wikipedia entry for 'Legal secretary' provides relevant context but does not exactly match the O*NET occupation title, which combines legal secretaries with administrative assistants in a broader classification.
--- PROSE FIELDS ---
ROLE SUMMARY:
Legal Secretaries and Administrative Assistants perform specialized secretarial duties within law firms and legal departments, handling legal documents, correspondence, and case management using specialized legal terminology and procedures. They serve as crucial support staff who prepare legal papers such as summonses, complaints, motions, and subpoenas while maintaining case files and facilitating communication between attorneys and clients. This role bridges traditional administrative work with specialized knowledge of legal procedures and documentation requirements.
DAY IN THE LIFE:
Legal secretaries begin their day by checking attorney schedules and preparing necessary documents for court proceedings or client meetings. They draft and proofread legal correspondence, including motions and subpoenas, ensuring accuracy in legal terminology and formatting. Throughout the day, they organize and maintain case files, coordinate with clients and court officials via phone and email, and assist attorneys by collecting employment, medical, and other records for cases. They regularly use legal software to prepare documentation, manage billing through invoice preparation and distribution, and maintain law libraries and document databases. The role requires constant attention to deadlines, as legal documents often have strict filing requirements.
WHO THRIVES:
Individuals who excel in this role possess strong attention to detail and exceptional written and oral communication skills, as evidenced by the high importance ratings for reading comprehension, writing, and active listening. They demonstrate high dependability and integrity, critical traits when handling confidential legal information and meeting court deadlines. Successful legal secretaries are conventionally oriented individuals who thrive in structured environments with established procedures and clear protocols. They possess strong organizational abilities and can effectively prioritize multiple tasks while maintaining accuracy under pressure.
CAREER ENTRY:
Most legal secretaries enter the field with an associate's degree (48.1% of workers) or complete post-secondary certificate programs (14.3%) focused on legal studies or administrative skills. High school graduates (17.3%) can also enter through on-the-job training programs or by gaining experience in general administrative roles before specializing. Many obtain certifications such as Accredited Legal Secretary (ALS) or Certified Legal Secretary (CLS) to demonstrate specialized knowledge.
CAREER TRAJECTORY:
Legal secretaries can advance to paralegal positions, legal administrative coordinator roles, or law firm management positions with additional education and experience. Some transition to executive assistant roles supporting senior partners or move into specialized areas like litigation support or legal research. The strong foundation in legal procedures and terminology provides pathways to court clerk positions or other legal system roles.
MARKET INTELLIGENCE:
Legal secretaries earn a median annual salary of $55,570 (BLS OEWS May 2025), with wages ranging from $36,500 to $91,730 depending on experience and location. The District of Columbia offers the highest compensation at $99,280, reflecting the concentration of federal legal work, while Puerto Rico shows the lowest at $31,000. With 156,280 employed nationally, the majority work in Professional, Scientific, and Technical Services (127,630) followed by government positions (20,310). Geographic wage variations show a 3.20x ratio between highest and lowest paying areas, indicating significant regional market differences.
AUTOMATION OUTLOOK:
Legal secretaries face moderate automation pressure as document preparation software and case management systems increasingly handle routine tasks like form generation and file organization. However, the role's emphasis on complex legal document preparation, client communication, and specialized legal knowledge provides protection against full automation in the near term.
--- REASONED EDGES ---
[career_pathway] Paralegals and Legal Assistants (23-2011.00) — confidence:high
reasoning: Both roles require legal knowledge and work directly with attorneys, with paralegals representing a natural advancement path requiring additional legal research skills.
data: shared Law and Government knowledge (4.2)
data: similar legal document preparation tasks
data: overlapping work in case file management
[skill_overlap] Secretaries and Administrative Assistants, Except Legal, Medical, and Executive (43-6014.00) — confidence:high
reasoning: Both roles emphasize administrative activities, written communication, and office software proficiency with similar RIASEC conventional orientation.
data: shared Administrative knowledge (4.5 vs 4.0)
data: similar Performing Administrative Activities (4.5)
data: comparable Reading Comprehension and Writing skills
[skill_overlap] Executive Secretaries and Executive Administrative Assistants (43-6011.00) — confidence:high
reasoning: Both require high-level administrative skills, confidentiality, and complex document preparation with similar job zone requirements.
data: shared Job Zone 3 classification
data: similar importance of Dependability work style
data: comparable Written Expression abilities (3.9)
[knowledge_overlap] Court, Municipal, and License Clerks (43-4031.00) — confidence:medium
reasoning: Both roles require understanding of legal procedures and government regulations, with shared emphasis on legal document processing.
data: shared Law and Government knowledge
data: similar Public Safety and Security knowledge requirements
data: overlapping legal documentation tasks
[riasec_cluster] Court Reporters and Simultaneous Captioners (27-3092.00) — confidence:medium
reasoning: Both roles operate within the legal system environment and require high attention to detail and accuracy in legal contexts.
data: shared legal industry context
data: similar requirements for accuracy and attention to detail
data: both support legal proceedings
--- NORMALIZER SIGNALS ---
match_keywords : ['legal secretary', 'legal administrative assistant', 'law office assistant', 'legal coordinator', 'legal support', 'paralegal secretary', 'court secretary', 'attorney assistant']
exclude_keywords : ['paralegal', 'court reporter', 'lawyer', 'attorney', 'legal counsel']
title_patterns : ['legal secretary', 'legal admin', 'law office', 'legal assistant', 'legal coordinator']
common_variations: ['legal administrative assistant', 'law secretary', 'legal office assistant', 'certified legal secretary', 'accredited legal secretary', 'legal executive assistant', 'legal practice assistant', 'legal support specialist']
total_terms : 40 top_words : ['legal', 'tendency', 'others', 'equipment', 'principles', 'administrative', 'procedures', 'includes', 'control', 'materials', 'objects', 'ideas', 'activities', 'secretaries', 'clients', 'documents', 'management', 'techniques', 'body', 'needs'] source_layers : onet_tasks | onet_dimensions | dwas | wikipedia | inference TERM COUNT FREQ DOMINANT SOURCE SOURCE BREAKDOWN ────────────────────────────────────────────────────────────────────────────────────────── legal 44 0.01612 inference inference:66% wikipedia:18% onet_tasks:9% tendency 42 0.01539 onet_dimensions onet_dimensions:100% others 39 0.01429 onet_dimensions onet_dimensions:97% dwas:3% equipment 25 0.00916 onet_dimensions onet_dimensions:92% dwas:4% wikipedia:4% principles 16 0.00586 onet_dimensions onet_dimensions:100% administrative 14 0.00513 inference inference:43% onet_dimensions:29% wikipedia:29% procedures 12 0.00440 onet_dimensions onet_dimensions:67% inference:33% includes 12 0.00440 onet_dimensions onet_dimensions:100% control 12 0.00440 onet_dimensions onet_dimensions:100% materials 12 0.00440 onet_dimensions onet_dimensions:83% dwas:17% objects 12 0.00440 onet_dimensions onet_dimensions:100% ideas 11 0.00403 onet_dimensions onet_dimensions:100% activities 11 0.00403 onet_dimensions onet_dimensions:82% wikipedia:18% secretaries 11 0.00403 inference inference:73% wikipedia:27% clients 10 0.00366 wikipedia wikipedia:40% onet_tasks:30% inference:20% documents 10 0.00366 onet_tasks onet_tasks:30% inference:30% dwas:20% management 10 0.00366 onet_dimensions onet_dimensions:70% inference:30% techniques 10 0.00366 onet_dimensions onet_dimensions:100% body 10 0.00366 onet_dimensions onet_dimensions:100% needs 9 0.00330 onet_dimensions onet_dimensions:89% wikipedia:11% problems 9 0.00330 onet_dimensions onet_dimensions:100% providing 9 0.00330 onet_dimensions onet_dimensions:78% wikipedia:22% resources 9 0.00330 onet_dimensions onet_dimensions:100% quickly 9 0.00330 onet_dimensions onet_dimensions:100% orientation 9 0.00330 onet_dimensions onet_dimensions:100% files 8 0.00293 onet_dimensions onet_dimensions:25% dwas:25% inference:25% attention 8 0.00293 onet_dimensions onet_dimensions:75% inference:25% monitoring 8 0.00293 onet_dimensions onet_dimensions:100% problem 8 0.00293 onet_dimensions onet_dimensions:88% wikipedia:12% rules 8 0.00293 onet_dimensions onet_dimensions:100% standards 8 0.00293 onet_dimensions onet_dimensions:100% production 8 0.00293 onet_dimensions onet_dimensions:100% needed 8 0.00293 onet_dimensions onet_dimensions:88% dwas:12% events 8 0.00293 onet_dimensions onet_dimensions:100% actions 8 0.00293 onet_dimensions onet_dimensions:100% performing 8 0.00293 onet_dimensions onet_dimensions:100% maintaining 8 0.00293 onet_dimensions onet_dimensions:75% inference:25% developing 8 0.00293 onet_dimensions onet_dimensions:100% identifying 8 0.00293 onet_dimensions onet_dimensions:100% court 7 0.00257 inference inference:57% onet_tasks:29% onet_dimensions:14%